Essential Tips for Printing Perfect Shipping Labels Every Time

Choosing the Right Materials for Shipping Labels

Printing perfect shipping labels begins with selecting the right materials. A subpar label can lead to illegible barcodes, smudged addresses, or labels peeling off in transit—all of which can result in delayed deliveries or lost packages.

Invest in High-Quality Label Paper

Using high-quality, adhesive-backed label paper is non-negotiable. Labels that are moisture-resistant, tear-proof, and designed for thermal printers ensure long-lasting durability. Products like Label Power’s premium shipping labels are ideal for professional results.

Match Labels to Printer Type

Ensure your label type is compatible with your printer—thermal labels for direct thermal or thermal transfer printers, and laser or inkjet-compatible labels for standard printers. Incorrect pairing can lead to substandard printing results or even damage to your equipment.

Check Adhesive Strength

Adhesive strength is crucial for shipping labels to withstand various conditions during transit. Opt for labels with a strong permanent adhesive that sticks securely to surfaces like cardboard, plastic, or poly mailers.

By focusing on these essentials, you’re setting a solid foundation for error-free shipping labels. With the right materials in hand, your shipping operations can run smoother, delivering packages reliably every time.

Ensuring Accurate Label Design and Printing Setup

Accurate label design and a properly configured printing setup are key to producing flawless shipping labels. Even the best materials won’t compensate for poorly designed labels or misconfigured printers. Follow these steps to ensure every label is clear, legible, and professional.

Use Shipping Software or Templates

Leverage shipping software or pre-made label templates to ensure accurate formatting. These tools often include pre-set dimensions that match standard shipping requirements, reducing the chance of errors. For example, platforms like Australia Post or courier-specific tools often have pre-designed templates for label creation.

Set the Correct Dimensions and Margins

Before printing, double-check that the dimensions of your labels align with the design template. Ensure margins are set correctly to avoid text or barcodes being cut off. This is particularly critical for thermal printers, where alignment issues can lead to unusable labels.

Optimise Barcode Clarity

Barcodes are essential for package tracking. Use high-contrast black ink on white backgrounds for optimal scannability. Test barcodes after printing to confirm they can be scanned easily.

Adjust Printer Settings for Best Results

Each printer comes with specific settings that impact the quality of printed labels. Configure your printer for the correct paper type, resolution, and print density. If using a thermal printer, regularly clean the print head to avoid streaks or faded lines.

Test Before Printing in Bulk

Always print a test label before initiating a batch run. This allows you to catch any alignment or quality issues and make necessary adjustments, saving time and materials in the long run.

Best Practices for Applying Shipping Labels

Printing perfect shipping labels is only half the battle. Proper application ensures they remain legible and securely attached throughout the delivery process. Incorrect placement or weak adhesion can lead to lost or delayed packages, costing time and money. Here are the best practices for applying shipping labels effectively.

1. Clean and Prepare the Surface

Before applying a shipping label, ensure the surface is clean, dry, and smooth. Dust, dirt, or moisture can compromise the adhesive’s strength. Wipe down the package, especially if it’s a recycled box, to remove any debris or leftover labels.

2. Avoid Placing Labels on Seams or Edges

Labels should be applied to a flat surface, away from seams, edges, or folds. Placing them on uneven areas can cause the label to peel off during handling. For irregularly shaped packages, consider using larger labels that fit securely without curling.

3. Apply Pressure Evenly

When sticking the label onto the package, apply firm and even pressure across the entire surface. This ensures maximum adhesive strength, especially on cardboard or plastic materials.

4. Remove Old Labels or Barcodes

To prevent confusion during scanning, remove any old shipping labels or barcodes. Overlapping labels or leaving remnants of previous shipments can disrupt tracking and cause delays.

5. Protect the Label from Damage

Shipping labels are exposed to various elements during transit. To prevent smudging or tearing, use clear label covers or waterproof label materials. This is particularly important for shipments traveling in wet or humid conditions.

6. Ensure the Label is Straight and Readable

An incorrectly aligned label can cause scanning errors. Place the label upright and ensure that all information, including barcodes and addresses, is legible and clear. Double-check before handing over the package to your courier.

Troubleshooting Common Shipping Label Issues

Even with meticulous preparation, issues with shipping labels can arise, leading to delivery delays or lost packages. Understanding common problems and their solutions can help maintain a smooth shipping process.

Misaligned or Cut-Off Information

Problem: Labels print with misaligned text or missing details, affecting readability and scannability.

Solution: Ensure your printer settings match the label dimensions. Select the appropriate paper size and type in your printer's settings. Conduct test prints on plain paper to verify alignment before using actual labels. Utilising templates compatible with your label size can also prevent formatting issues. citeturn0search0

Labels Not Adhering Properly

Problem: Labels peel off during transit due to inadequate adhesion.

Solution: Choose high-quality labels with strong adhesives suitable for your package material. Before application, clean the surface to remove dust, grease, or moisture. Apply the label smoothly, avoiding wrinkles or bubbles, and press firmly to ensure full contact. citeturn0search1

Smudged or Faded Printing

Problem: Printed information becomes illegible due to smudging or fading.

Solution: Use labels compatible with your printer type—inkjet or laser. For inkjet printers, allow the ink to dry completely before handling. If using thermal printers, ensure the correct heat settings and compatible thermal labels. Storing labels in a cool, dry place can also prevent premature fading. citeturn0search3

Barcode Scanning Errors

Problem: Barcodes fail to scan, causing processing delays.

Solution: Print barcodes at high resolution to maintain clarity. Ensure sufficient contrast between the barcode and the label background. Avoid placing labels over seams or edges, and keep them flat to prevent distortions. Regularly maintain your printer to prevent issues affecting barcode quality.

Incorrect or Incomplete Information

Problem: Missing or wrong details lead to misdeliveries or returns.

Solution: Double-check all information before printing labels. Implement a verification process to catch errors. Utilising shipping software can automate data entry, reducing human error. citeturn0search1

Mastering Your Shipping Process with Perfect Labels

By proactively addressing these common issues, you can enhance the reliability and efficiency of your shipping operations, ensuring packages reach their destinations without unnecessary complications.

Ready to optimise your shipping labels? Explore our range of high-quality label products and printing solutions at Label Power. Enhance your shipping efficiency today!